The following is a compilation of products and publications designed specifically for the justice community to address privacy, information quality, and biometrics as they relate to information sharing. These resources were developed for state, local, and tribal (SLT) justice entities by DOJ’s Global and its partners or through DOJ collaborations with other federal agencies. To view topic-focused products (privacy, information quality, or biometric resources), refer to the links provided above.
Developed for high-level, managerial, and administrative personnel within an organization, 9 Elements of an Information Quality Program provides a brief outline of the nine key steps that should be followed when developing and implementing an agency-wide information quality (IQ) program.
This issue paper is the result of an intense collaboration among the privacy professionals of GPIQWG and esteemed biometric, DNA, and familial DNA searching subject-matter experts (SMEs) who generously contributed their time and expertise to its content and development. GPIQWG, on behalf of Global, developed this overview to support state, local, and tribal (SLT) justice entities that are performing or considering performing familial DNA searching with a primer on the science of familial DNA and its use in criminal investigations, key issues implicated by familial DNA searching, and guidance on balancing the interests of both law enforcement and public safety with the privacy rights, interests, and concerns of affected persons.
This training is designed to present effective information sharing tools, examine the principles of 28 CFR Part 23, and address the importance of privacy, civil rights, and civil liberties in the context of information sharing. Its purpose is to enhance information sharing by clarifying the various rules and regulations to ensure that agencies are more confident as they collect and share information, particularly criminal intelligence information. In addition, technical assistance can be provided through on-site system reviews, policy reviews, and other specialized problem resolution. Training and technical assistance for this project are provided through funding from BJA, DOJ.
Criminal intelligence plays a vital role in the safety and security of our country. The Code of Federal Regulations, Title 28, Part 23—Criminal Intelligence Systems Operating Policies (or 28 CFR Part 23) was issued in 1980 to ensure the privacy and constitutional rights of individuals during the collection and exchange of criminal intelligence information, and it has since been an important part of the intelligence landscape. 28 CFR Part 23 is a guideline for law enforcement agencies that operate federally funded multijurisdictional criminal intelligence systems. To facilitate greater understanding of 28 CFR Part 23, the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice, developed the Criminal Intelligence Systems Operating Policies (28 CFR Part 23) online training, which focuses on the requirements of 28 CFR Part 23 and includes topics such as compliance, privacy, inquiry, and dissemination requirements; storage requirements; and review-and-purge requirements. The online training is available at www.ncirc.gov
The U.S. Department of Justice’s (DOJ) Global Privacy and Information Quality Working Group (GPIQWG) has published an information quality (IQ) series that provides practical guidance on how to develop and implement an agencywide information quality program. Using a progressive “step” approach, this series provides agencies with resources from beginning to end—from raising awareness of IQ to the evaluation of the agency’s information, ending with the implementation of an agencywide program.
This resource—developed by Robert Wasserman in collaboration with the Office of Community Oriented Policing Services (COPS), DOJ, and DHS—focuses on developing relationships of trust among law enforcement, fusion centers, and the communities they serve, particularly immigrant and minority communities, so that the challenges of crime control and prevention of terrorism can be addressed. Trust, transparency, and the protection of privacy, civil rights, and civil liberties are fundamental to effective crime control, and these principles must serve as the foundation for information and intelligence sharing efforts intended to support crime prevention and terrorism prevention activities. Through a series of facilitated sessions, the Building Communities of Trust (BCOT) effort convened privacy, civil rights, and civil liberties groups; community leaders; and law enforcement officials for an intensive dialogue. The program’s objective is to help communities understand how law enforcement is using information to protect neighborhoods and citizens, while at the same time educating law enforcement on the priorities and needs of residents and how various community members view law enforcement efforts. The resulting guidance provides advice and recommendations on how to initiate and sustain trusting relationships that support meaningful sharing of information, responsiveness to community concerns and priorities, and the reporting of suspicious activities. Building and maintaining trusting relationships between communities and law enforcement to prevent acts of crime and terrorism is the overarching theme of this document.
This Guide is intended to help justice managers develop an information quality program for their organizations and is designed to support managers who must analyze their justice entity’s information and determine what is needed to ensure good quality information. In support of that effort, the Guide features a step approach to the development and implementation of an agency-wide IQ program and includes a variety of resources and tools, as well as a framework for analyzing a justice entity’s business rules for information quality.
The purpose of this tool is to provide practitioners with guidance in evaluating the information quality of justice information reports associated with justice events by way of a self-administered worksheet, designed to provide practical, hands-on assistance to information systems personnel. Evaluating the quality of agency information is a mandatory step for any agency-wide IQ program.
This document provides an overview of information quality; problems associated with it; and its framework, dimensions, and scenarios; it also explains what can be done to promote information quality within electronic data exchanges.
In collaboration with the Bureau of Justice Assistance (BJA) and the Office of the Program Manager for the Information Sharing Environment (PM-ISE), this program provides support to assist federal agencies in the ongoing implementation of the Guidelines to Ensure That the Information Privacy and Other Legal Rights of Americans Are Protected in the Development and Use of the Information Sharing Environment (ISE Privacy Guidelines). Privacy technical assistance is provided to federal agencies in the development of privacy policies that comply with the ISE Privacy Guidelines.
Developed by the National Criminal Justice Association, this 2002 guide provides background information on the development and history of privacy policies, as well as specific tools for mapping information flows.
The eight Fair Information Principles
(FIPs) contained within this Organization for Economic Cooperation and Development (OECD) document were developed around commercial transactions and the trans-border exchange of information. However, they do provide a straight forward description of underlying privacy and information exchange principles and provide a simple framework for the legal analysis that needs to be done with regard to privacy in integrated justice systems. Some of the individual principles may not apply in all instances of an integrated justice system.
The eight FIPs are:
- Collection Limitation Principle
- Data Quality Principle
- Purpose Specification Principle
- Use Limitation Principle
- Security Safeguards Principle
- Openness Principle
- Individual Participation Principle, and
- Accountability Principle
This awareness primer is intended for administrators and policymakers who have the responsibility for overseeing the use of biometric technology. These individuals may be unaware of the major privacy and information quality issues that can arise at different points in the collection and use of information derived from biometric tools or how best to implement policies and procedures to avoid such risks. A highlight of this primer is the inclusion of two useful quick reference charts (or frameworks)—one for privacy and one for information quality. These charts are designed to allow an agency considering biometric procedures to quickly gauge whether there is or will be a privacy or information quality risk and to determine where that risk falls within a spectrum—low to high—not just at the point of collection but throughout the entire agency biometric process. Additionally, the primer makes the case for privacy and information quality policies and procedures in the collection, sharing, and storage of biometrics; provides a synopsis of biometric technologies and their use in the justice system; summarizes biometric privacy and information quality issues; includes illustrative scenarios of biometric use; and contains guidance and a listing of resources for addressing these complex issues.
This SAR CD was developed through a joint effort of BJA, DOJ, and the International Association of Chiefs of Police (IACP) to educate law enforcement line officers not only on what kinds of suspicious behaviors are associated with pre-incident terrorism activities and how to document and report suspicious activity but also on how to ensure the protection of privacy, civil rights, and civil liberties when documenting SAR information. The CD also provides information about the Nationwide Suspicious Activity Reporting (SAR) Initiative (NSI) requirement that NSI sites have privacy policies in place prior to NSI participation.
This short video was developed as a training tool to educate viewers, particularly line officers during roll call, on the privacy and civil liberties issues they may confront in their everyday work. The video also addresses the liabilities associated with the failure to adhere to sound policy and practice. This short overview reviews and proactively emphasizes the role line officers have in the ongoing protection of citizens’ and community members’ privacy, civil rights, civil liberties, and other associated rights in the course of officers’ daily activities and calls for service.
Privacy Impact Assessments (“PIAs”) are required by Section 208 of the E-Government Act for all Federal government agencies that develop or procure new information technology involving the collection, maintenance, or dissemination of personally identifiable information or that make substantial changes to existing information technology that manages personally identifiable information. A PIA is an analysis of how personally identifiable information is collected, stored, protected, shared, and managed.