Guide to Conducting Privacy Impact Assessments for State, Local, and Tribal Justice Entities

Cover Page
DownloadDownload

Practitioners are provided a framework with which to examine the privacy implications of their information systems and information sharing collaborations so they can design and implement privacy policies to address vulnerabilities identified through the assessment process. Privacy policies emerge as a result of the analysis performed during the Privacy Impact Assessment (PIA) process. In addition to an overview of the PIA process, this guide contains a template that leads policy developers through a series of appropriate PIA questions that evaluate the process through which personally identifiable information is collected, stored, protected, shared, and managed. The PIA questions are designed to reflect the same policy concepts as those recommended in the Privacy, Civil Rights, and Civil Liberties Policy Development Guide for State, Local, and Tribal Justice Entities, further supporting privacy policy development.

Bibliographic Information

Formal Document Title Guide to Conducting Privacy Impact Assessments for State, Local, and Tribal Justice Entities
Author Global Privacy and Information Quality Working Group (GPIQWG)
Date Approved By GAC 2/1/2009
Version Number 1
Pages 38
File Format Portable Document Format
File Size 2.32 MB

Related Products

Cover Page
Executive Summary for Justice Decision Makers: Privacy, Civil Rights, and Civil Liberties Program Development
An awareness resource for justice executives, as well as an informational tool to use for training. The easy-to-read flyer is designed to engender awareness about the topic, make the case for privacy policy development, and underscore the importance of promoting privacy protections within justice agencies. Included is information on basic privacy concepts; the intersection between privacy, security, and information quality; privacy ...
Cover Page
Privacy, Civil Rights, and Civil Liberties Policy Development Guide for State, Local, and Tribal Justice Entities: Privacy Guide
This guide is a practical, hands-on tool for SLT justice practitioners charged with drafting the privacy policy, providing sensible guidance for articulating privacy obligations in a manner that protects the justice agency, the individual, and the public. This guide provides a well-rounded approach to the planning, education, development, and implementation of agency privacy protections. Also included are drafting tools, such as a ...
Cover Page
Privacy, Civil Rights, and Civil Liberties Policy Development Template for State, Local, and Tribal Justice Entities: SLT Policy Development Template
Included in the Privacy Guide is the SLT Policy Development Template, which was developed to assist SLT agencies in drafting a privacy policy. The provisions suggested are intended to be incorporated into the agency's general operational policies and day-to-day operations. Each section represents a fundamental component of a comprehensive policy that includes baseline provisions on information collection, information quality, ...
Cover Page
Policy Review Checklist
The checklist is a companion piece to the SLT Policy Development Template and serves both as a self-assessment tool to assist privacy policy authors, project teams, and agency administrators in evaluating whether the provisions contained within their draft policy have met the core concepts recommended in the SLT Policy Development Template and as a useful resource for use during the annual policy review. The checklist is structured ...
Cover Page
Global Privacy Resources Booklet
Thanks to the great work by the U.S. Department of Justice's (DOJ) Global, Global partners, and through DOJ collaborations with other federal agencies, there are a variety of privacy awareness, policy development, and implementation products available to the justice community today. To help these agencies know which privacy product(s) to use when and for what purpose, Global has published a roadmap for navigating through these ...
Cover Page
The Importance of Privacy, Civil Rights, and Civil Liberties Protections in American Law Enforcement and Public Safety Training Video
Assists local, state, and tribal law enforcement line officers in understanding their role in the protection of privacy, civil rights, and civil liberties as they perform their everyday duties. The video provides an introductory overview of what privacy, civil rights, and civil liberties protections are; examples of these protections; and the important function line officers have in upholding these protections. The short video may ...
Cover Page
7 Steps to a Privacy, Civil Rights, and Civil Liberties Policy
Designed for both justice executives and agency personnel, this document raises awareness and educates readers on the seven basic steps involved in the preparation for development of a privacy, civil rights, and civil liberties policy (as recommended in DOJ's Privacy, Civil Rights, and Civil Liberties Policy Development Guide for State, Local, and Tribal Justice Entities). Each step describes the practical tasks associated with ...
Cover Page
Fusion Center Privacy Policy Development: Privacy, Civil Rights, and Civil Liberties Policy Template
The FC Privacy Template was developed by DOJ in collaboration with DHS in the joint DHS/DOJ Fusion Process Technical Assistance Program. This template was designed specifically to assist fusion center personnel in developing a privacy policy related to the information, intelligence, and suspicious activity report (SAR) information the center gathers, collects, receives, maintains, archives, accesses, discloses, and disseminates to ...
Web Address Icon
DHS/DOJ Privacy and Civil Liberties Web Portal
Through a joint effort among DHS, DOJ, and BJA, this collaborative Web portal, accessible at www.it.ojp.gov/PrivacyLiberty, provides access to a wide range of resources and training materials available in the Information Sharing Environment that address privacy and civil liberties protections, including many of the Global products described within this overview. Although originally intended for fusion center use, these resources can ...
Cover Page
Establishing a Privacy Officer Function Within a Justice or Public Safety Entity: Recommended Responsibilities and Training
A privacy policy is a written, published statement that articulates the policy position of an organization on how it handles the personally identifiable information and other personal, sensitive information it seeks or receives and uses in the normal course of business.  A privacy policy protects the agency, the individual, and the public; and contributes to public trust and confidence that the justice system understands its role ...
Cover Page
Information Quality Program Guide
This Guide is intended to help justice managers develop an information quality program for their organizations and is designed to support managers who must analyze their justice entity’s information and determine what is needed to ensure good quality information. In support of that effort, the Guide features a step approach to the development and implementation of an agencywide IQ program and includes a variety of resources and ...
Cover Page
Information Quality Self-Assessment Tool
The purpose of this tool is to provide practitioners with guidance in evaluating the information quality of justice information reports associated with justice events by way of a self-administered worksheet, designed to provide practical, hands-on assistance to information systems personnel. Evaluating the quality of agency information is a mandatory step for any agencywide IQ program.

Related Categories

Product Type

Policy / Guidelines

Assessment

Education / Training

Discipline / Community

Law Enforcement

Prosecution

Courts

Corrections

Probation/Parole

Criminal Intelligence/Fusion

Public Safety (Fire/EMS)

Homeland Security

Transportation

Business Process Lifecycle

Quantify Risks, Gaps, & Costs

Identify, Design, Develop Solutions

Evaluate / Measure

Role

Policy Maker

Executive / Strategy Developer / CIO

Business Manager

Implementation Manager

Policy Author

Supervisor / Commander / Director

Front Line Personnel

Focus Area

Security

Privacy

Data Quality / Accuracy

Governance

Performance Measure / Evidence-Based

Fusion Center

Prevention

Triggering Process

Post-Supervision

National Program

N-Dex

Criminal Intelligence

Fusion Centers

SAR/NSI

Gangs

Intellectual Property

Tribal

Re-entry

Emerging Product / Emerging Topic

Social Networking

Business Problem / Need

Setting up a Fusion Center

Establishing a Privacy Policy

Maturity of Product

HIGH - Mature (Widely Adopted, Success Stories, Certified COTS)

Support Needs

Need Technical Assistance

Search Ranking

Interdependent Document(s)

Committee

GPIQWG

Medium

Document