Related Categories

Establishing a Privacy Officer Function Within a Justice or Public Safety Entity: Recommended Responsibilities and Training

Cover Page

A privacy policy is a written, published statement that articulates the policy position of an organization on how it handles the personally identifiable information and other personal, sensitive information it seeks or receives and uses in the normal course of business.  A privacy policy protects the agency, the individual, and the public; and contributes to public trust and confidence that the justice system understands its role and promotes the rule of law.  While a privacy policy is a positive and proactive step toward mitigating privacy risks and preventing violations, the policy alone is not a guarantee.  To adequately ensure that personnel and PII the justice agency collects are managed in compliance with the agency’s privacy policy, responsibility needs to be assigned for the oversight and execution of these tasks.  This role is traditionally performed by a privacy officer—a person (or persons) whose job responsibility is to manage and monitor compliance with privacy laws and the agency's privacy policy, respond to public access and corrections requests or complaints, ensure that agency personnel receive appropriate training, and enforce adherence to the provisions of the policy.

Establishing a Privacy Officer Function Within a Justice or Public Safety Entity:  Recommended Responsibilities and Training introduces useful guidance for justice and public safety agencies wanting to create a privacy officer function within their entities.  It provides informative answers to common questions asked about establishing this privacy-related role and includes a discussion on whether the agency needs a full- or part-time role, or if the agency might benefit from a shared/team approach or designation within a parent agency.  Real-world examples are included to demonstrate the justice community’s trend toward adopting this critical function, further emphasizing the field’s growing commitment to protecting privacy.  Also available are suggested privacy officer qualifications, as well as a comprehensive list of generally-accepted responsibilities for the position.  Finally, a resource section features a variety of general, educational/awareness, privacy impact assessment, and privacy policy development products, as well as tools for policy, analytic product, information quality, and privacy compliance evaluations.  In addition, a training section highlights a variety of privacy training resources, including online videos.  

Having guidance on how to establish a privacy officer role within a justice or public safety agency, regardless of the type or size of agency, is extremely valuable both to those agencies that already have privacy officers, as well as to those in the process of developing their privacy policies or instituting privacy protections within their agencies.

Bibliographic Information

Formal Document Title Establishing a Privacy Officer Function Within a Justice or Public Safety Entity: Recommended Responsibilities and Training
Author Global
Date Approved By GAC 7/30/2013
Last Revision Date 6/17/2014
Version Number 1.0
Pages 12
File Format Portable Document Format
File Size 3.84 MB

Related Products

Cover Page
Executive Summary for Justice Decision Makers: Privacy, Civil Rights, and Civil Liberties Program Development
An awareness resource for justice executives, as well as an informational tool to use for training. The easy-to-read flyer is designed to engender awareness about the topic, make the case for privacy policy development, and underscore the importance of promoting privacy protections within justice agencies. Included is ...
Cover Page
Privacy, Civil Rights, and Civil Liberties Policy Development Guide for State, Local, and Tribal Justice Entities: Privacy Guide
This guide is a practical, hands-on tool for SLT justice practitioners charged with drafting the privacy policy, providing sensible guidance for articulating privacy obligations in a manner that protects the justice agency, the individual, and the public. This guide provides a well-rounded approach to the planning, ...
Cover Page
Privacy, Civil Rights, and Civil Liberties Policy Development Template for State, Local, and Tribal Justice Entities: SLT Policy Development Template
Included in the Privacy Guide is the SLT Policy Development Template, which was developed to assist SLT agencies in drafting a privacy policy. The provisions suggested are intended to be incorporated into the agency's general operational policies and day-to-day operations. Each section represents a fundamental component of ...
Cover Page
Policy Review Checklist
The checklist is a companion piece to the SLT Policy Development Template and serves both as a self-assessment tool to assist privacy policy authors, project teams, and agency administrators in evaluating whether the provisions contained within their draft policy have met the core concepts recommended in the SLT Policy ...
Cover Page
Global Privacy Resources Booklet
Thanks to the great work by the U.S. Department of Justice's (DOJ) Global, Global partners, and through DOJ collaborations with other federal agencies, there are a variety of privacy awareness, policy development, and implementation products available to the justice community today. To help these agencies know which privacy ...
Cover Page
The Importance of Privacy, Civil Rights, and Civil Liberties Protections in American Law Enforcement and Public Safety Training Video
Assists local, state, and tribal law enforcement line officers in understanding their role in the protection of privacy, civil rights, and civil liberties as they perform their everyday duties. The video provides an introductory overview of what privacy, civil rights, and civil liberties protections are; examples of these ...
Cover Page
7 Steps to a Privacy, Civil Rights, and Civil Liberties Policy
Designed for both justice executives and agency personnel, this document raises awareness and educates readers on the seven basic steps involved in the preparation for development of a privacy, civil rights, and civil liberties policy (as recommended in DOJ's Privacy, Civil Rights, and Civil Liberties Policy Development ...
Cover Page
Guide to Conducting Privacy Impact Assessments for State, Local, and Tribal Justice Entities
Practitioners are provided a framework with which to examine the privacy implications of their information systems and information sharing collaborations so they can design and implement privacy policies to address vulnerabilities identified through the assessment process. Privacy policies emerge as a result of the analysis ...
Cover Page
Fusion Center Privacy Policy Development: Privacy, Civil Rights, and Civil Liberties Policy Template
The FC Privacy Template was developed by DOJ in collaboration with DHS in the joint DHS/DOJ Fusion Process Technical Assistance Program. This template was designed specifically to assist fusion center personnel in developing a privacy policy related to the information, intelligence, and suspicious activity report (SAR) ...
Web Address Icon
DHS/DOJ Privacy and Civil Liberties Web Portal
Through a joint effort among DHS, DOJ, and BJA, this collaborative Web portal, accessible at, provides access to a wide range of resources and training materials available in the Information Sharing Environment that address privacy and civil liberties protections, including many of the Global ...
Cover Page
9 Elements of an Information Quality Program
Developed for high-level, managerial, and administrative personnel within an organization, 9 Elements of an Information Quality Program provides a brief outline of the nine key steps that should be followed when developing and implementing an agencywide information quality (IQ) program.
Cover Page
Information Quality Program Guide
This Guide is intended to help justice managers develop an information quality program for their organizations and is designed to support managers who must analyze their justice entity’s information and determine what is needed to ensure good quality information. In support of that effort, the Guide features a step approach ...
Cover Page
Information Quality: The Foundation for Justice Decision Making
This document provides an overview of information quality; problems associated with it; and its framework, dimensions, and scenarios.  It also explains what can be done to promote information quality within electronic data exchanges.